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VIRTUAL TOWN BOARD MEETING PARTICIPATION 

Regular Town Board Meeting

Zoom Webinar Meeting ID: 982 1690 2040
Online: Participate Virtually in the Regular Meeting of the Board of Trustees
Call-In: (Phone Number) 833-548-0276 (toll-free)
View the Instructions for Navigating Zoom Webinar and Changing Layout View or detailed instruction guide.
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COVID-19 Impact on Estes Park Town Board Meetings

Due to guidance from health officials, including County and State orders, Estes Park Town Board is holding meetings virtually as much as possible.  

For updates on the Town’s emergency response, please visit the Coronavirus (COVID-19) Information page

The Town of Estes Park is committed to transparency and public participation continues to be a critical part of Board meetings. Town Board meetings are streamed live online at www.estes.org/videos. As of June 9, 2020, Town Board meetings will be available via Zoom Webinar. 

The online platform Zoom Webinar is being used to facilitate Town Board meetings because of its ease of use, outstanding accessibility and the ability for public to participate in the meeting. The Town’s decision to utilize Zoom Webinar eliminates earlier concerns regarding cyber security. Additionally, community members participating through Zoom Webinar will be automatically muted when joining the meeting, and video feeds will not be displayed to Town staff or other participants.

Please follow the instructions below if you would like to provide public comment or speak to an agenda item.

Making Public Comment During Town Board Meetings

Virtual public participation is welcome during Town Board meetings as part of the general Public Comment section of the agenda and for any specific agenda item scheduled or pulled for discussion. 

Call-in: To join the meeting and provide comments via phone use the phone number and meeting ID posted above or on the agenda. If there is no phone number currently posted it means the upcoming meeting will be televised but does not include public participation (e.g.; a Town Board Study Session) or that it has not been posted yet.

Online: To make public comments virtually during the upcoming Town Board meeting from your computer or smartphone, click on "Participate Virtually in the Town Board Meeting" at the top of this page after 6:30 p.m. on the day of the meeting. If there is no link, it means the upcoming meeting will be televised but does not include public participation (e.g.; a Town Board Study Session) or that it has not been posted yet.

For instructions on how to access the meeting online, scroll down or review this detailed instruction guide. If you are encountering difficulties connecting to the meeting, please see Zoom's troubleshooting info.

Request to Speak: To indicate you wish to make a comment during the meeting click “raise hand” online or press *9 on a phone keypad (the star symbol followed by the number nine). Staff will unmute and identify you by name or by the last three digits of your phone number so you can speak during the public comment portion of the meeting. 

  • When promoted to "Panelist" you will experience a short delay prior to re-connecting with the ability to speak.
  • State your name and address for the record.

Please contact the Town Clerk’s Office at (970) 577-4777 if you have questions about call-in options prior to 5:00 p.m. the day of the meeting.

Note: Due to the broadcast delay and audio feedback, when joining by phone you should not watch the meeting on the website at the same time.

Submit Public Comment in Advance: To submit any written public comments to be included in the Town Board packet please complete the online form at https://dms.estes.org/forms/townboardpubliccommentAll comments must be received by noon the day of the meeting in order to be included in the record.

How to Participate in a Zoom Webinar Meeting

SCREENSHOT Zoom Webinar Sample

 

 

Step 1: Click/tap "Participate Virtually in the Town Board meeting" above.

Step 2: When you enter a meeting via the link, you will see a screen that looks like the image to the left. Follow the instructions on the screen. When inputting your name, please include first and last name.

Step 3: You will join the meeting and be automatically muted. Your video feed will not be displayed to Town staff or other meeting participants unless or until you have been announced to speak.

Step 4: When the Mayor asks for public comment, Zoom participants can click “raise hand” (*9 if calling in on a phone). Staff will unmute you and identify you by name or last three digits of your phone number so you can speak during the public comment portion of the meeting. 

For a more detailed guide to Zoom meeting participation, click here.

NOTE: Technology is not infallible. Your ability to participate via the internet is partially reliant on your bandwidth. To preserve bandwidth consider closing other applications and programs on your device. Anyone who wants to watch the meeting and not address the Board should consider watching the meeting at www.estes.org/videos.

 

Town Board

Town Board
Upcoming Meeting Schedule -- Mayor and Trustees may be attending

To submit comments to the Town Board on a current agenda item please click on the following link: Public Comment Form

Regular Meetings

To view or listen to the Regular Meeting by Zoom Webinar

ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 982 1690 2040
CALL-IN (Telephone Option): 833-548-0276 (toll-free) Meeting ID: 982 1690 2040

 

Study Sessions

Study Sessions are held for the purposes of informal discussion outside of official meetings and public comment will not be heard.

To view or listen to the Study Session by Zoom Webinar
ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 926 4967 8441
CALL-IN (Telephone Option): 833-548-0276 (toll-free) Meeting ID: 926 4967 8441

 

Budget Study Sessions

To view or listen to the Study Session by Zoom Webinar
ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 954 5422 4336
CALL-IN (Telephone Option): 833-548-0276 (toll-free) Meeting ID: 954 5422 4336

 

 

 

    Audit Committee

    Audit Committee (Meetings held as-needed.)

    To view or listen to the Study Session by Zoom Webinar
    ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 942 8304 1534
    CALL-IN (Telephone Option): 833-548-0276 (toll-free) Meeting ID: 942 8304 1534

    Estes Park Board of Adjustment

    Estes Park Board of Adjustment  October 6, 2020

    To submit comments for the current Board of Adjustment meeting click the link below

    PUBLIC COMMENT FORM

    Estes Park Planning Commission

    Estes Park Planning Commission:   October 20, 1:30 p.m. NO Study Session

    Meets the third Tuesday of each month at 1:30 p.m. with a study session prior to the meeting.

    To submit comments for the current Planning Commission meeting, click the link below:

    Public Comment Form

    Estes Park Board of Appeals

    Estes Park Board of Appeals Thursday, July 23, 2020 4:00 pm

    Family Advisory Board

    Family Advisory Board

    To view or listen to the Family Advisory Board by Zoom Webinar
    ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 975 1504 3195
    CALL-IN (Telephone Option): 833-548-0276 (toll-free) Meeting ID: 975 1504 3195

    Parks Advisory Board

    Parks Advisory Board

    • Current Agenda
    • Current Packet
    • Archive of Minutes
    Transportation Advisory Board

    Transportation Advisory Board

    • Current Agenda
    • Current Packet
    • Archive of Minutes
    Technical Review Committee

    TRC

    Agenda

    Public Comment Form

    Current Packet

     

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    Virtual Meeting FAQs

    Do you need an account to use Zoom?
    A Zoom account is not required if you are strictly joining Zoom Meetings as a participant. If you are invited to join a meeting, you can join as a participant without creating an account. 

    How do I join a Zoom meeting?
    You can join a meeting by clicking the meeting link or going to join.zoom.us and entering in the meeting ID. You can join through your internet browser or by downloading Zoom software depending on your preference.

    Can I join a meeting with a smart phone?
    Yes. You can join by using the above information.

    How do I join computer/device audio?
    On most devices, you can join computer/device audio by clicking Join Audio, Join with Computer Audio, or Audio to access the audio settings. Learn more about connecting your audio.

    Can I use a Bluetooth headset?
    Yes, as long as the Bluetooth device is compatible with the computer or mobile device that you are using.

    Do I have to have a webcam to join on Zoom?
    While you are not required to have a webcam to join a Zoom Meeting or Webinar, you will not be able to transmit video of yourself. You will continue to be able to listen and speak during the meeting, and view the webcam video of other participants. 

    What if I don't have audio capability on my computer?
    If you want to use your computer for video capability but aren't able to use audio, you can join audio by calling the phone number associated with the meeting.

    If I join by phone will I be charged?
    Your phone service provider will calculate and issue all charges. Using a dial-in number for your country (what the Town has provided) will be treated as a regular phone call. If you choose to use a dial-in number outside of your country it will be treated as a long-distance call.

    Audio isn't working on my mobile device.
    Read tips on troubleshooting audio that isn't working on your iOS or Android device.

    My video/camera isn't working.
    Read tips on troubleshooting a camera that won't start or show video.

    Where do I download the latest version of Zoom?
    You can download the latest version from Zoom's Download Center. Learn more about downloading Zoom.