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VIRTUAL TOWN BOARD MEETING PARTICIPATION 

Regular Town Board Meeting

Zoom Webinar Meeting ID: 982 1690 2040

Online: Participate Virtually in the Regular Meeting of the Board of Trustees

Call-In: (Phone Number) 877-853-5257 (toll-free)

View the Instructions for Navigating Zoom Webinar and Changing Layout View or detailed instruction guide.

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COVID-19 Impact on Estes Park Town Board Meetings

Due to guidance from health officials, including County and State orders, Estes Park Town Board is holding meetings virtually as much as possible.  

For updates on the Town’s emergency response, please visit the Coronavirus (COVID-19) Information page. 

The Town of Estes Park is committed to transparency and public participation continues to be a critical part of Board meetings. Town Board meetings are streamed live online at www.estes.org/videos. As of June 9, 2020, Town Board meetings will be available via Zoom Webinar. 

The online platform Zoom Webinar is being used to facilitate Town Board meetings because of its ease of use, outstanding accessibility and the ability for public to participate in the meeting. The Town’s decision to utilize Zoom Webinar eliminates earlier concerns regarding cyber security. Additionally, community members participating through Zoom Webinar will be automatically muted when joining the meeting, and video feeds will not be displayed to Town staff or other participants.

Please follow the instructions below if you would like to provide public comment or speak to an agenda item.

Making Public Comment During Town Board Meetings

Virtual public participation is welcome during Town Board meetings as part of the general Public Comment section of the agenda and for any specific agenda item scheduled or pulled for discussion. 

Call-in: To join the meeting and provide comments via phone use the phone number and meeting ID posted above or on the agenda. If there is no phone number currently posted it means the upcoming meeting will be televised but does not include public participation (e.g.; a Town Board Study Session) or that it has not been posted yet.

Online: To make public comments virtually during the upcoming Town Board meeting from your computer or smartphone, click on "Participate Virtually in the Town Board Meeting" at the top of this page after 6:30 p.m. on the day of the meeting. If there is no link, it means the upcoming meeting will be televised but does not include public participation (e.g.; a Town Board Study Session) or that it has not been posted yet.

For instructions on how to access the meeting online, scroll down or review this detailed instruction guide. If you are encountering difficulties connecting to the meeting, please see Zoom's troubleshooting info.

Request to Speak: To indicate you wish to make a comment during the meeting click “raise hand” online or press *9 on a phone keypad (the star symbol followed by the number nine). Staff will unmute and identify you by name or by the last three digits of your phone number so you can speak during the public comment portion of the meeting. 

• When promoted to "Panelist" you will experience a short delay prior to re-connecting with the ability to speak.
• State your name and address for the record.

Please contact the Town Clerk’s Office at (970) 577-4777 if you have questions about call-in options prior to 5:00 p.m. the day of the meeting.

Note: Due to the broadcast delay and audio feedback, when joining by phone you should not watch the meeting on the website at the same time.

Submit Public Comment in Advance: To submit any written public comments to be included in the Town Board packet please complete the online form at https://dms.estes.org/forms/townboardpubliccomment. All comments must be received by noon the day of the meeting in order to be included in the record.

How to Participate in a Zoom Webinar Meeting

 

 

Step 1: Click/tap "Participate Virtually in the Town Board meeting" above.

Step 2: When you enter a meeting via the link, you will see a screen that looks like the image to the left. Follow the instructions on the screen. When inputting your name, please include first and last name.

Step 3: You will join the meeting and be automatically muted. Your video feed will not be displayed to Town staff or other meeting participants unless or until you have been announced to speak.

Step 4: When the Mayor asks for public comment, Zoom participants can click “raise hand” (*9 if calling in on a phone). Staff will unmute you and identify you by name or last three digits of your phone number so you can speak during the public comment portion of the meeting. 

For a more detailed guide to Zoom meeting participation, click here.

NOTE: Technology is not infallible. Your ability to participate via the internet is partially reliant on your bandwidth. To preserve bandwidth consider closing other applications and programs on your device. Anyone who wants to watch the meeting and not address the Board should consider watching the meeting at www.estes.org/videos.